How to Write Rapid-Fire Blog Posts When You Don’t Have Time

By: | June 20, 2017 | Tags: , , |

How to write blog posts when you're low on time #BloggingTips #Bloggers

Synopsis: Every blogger faces it – writing a blog at the last minute in order to keep to his or her posting schedule. Here are 9 tips that should help you out and get that post quickly crafted.

Crafting Rapid-Fire Blog Posts When You Don’t Have the Time to Write Blog Posts

by Norman Arvidsson

It’s midnight. Not much time left in your day. And you still haven’t written that blog post that should be up tomorrow. You can’t get up early and write it because you have a meeting. It’s now or never.

What to write about? You don’t want to create and post a “bomb” – you need to get clever and smart and do it quickly.

Here are 9 suggestions that may help you get that post written, appeal to your audience, and still get a decent night’s sleep.

  • Tell a Story


Think over the past few weeks. Was there a great experience with a customer? Did you participate in a charity event? Did you get a new pet or have to put one down? Your blog posts don’t have to always be about the value of your expertise or imparting some niche-related information or solving a problem.

Part of the purpose of a blog is to develop a relationship with your readers – a personal relationship. When you expose things about yourself through stories, people feel connected. You can entertain with humor, appeal to emotions through poignancy, or inspire through a story.

And personal short stories are easier to write. No research, no studying what competitors are writing about, etc.

[Read: How to Make People Spend More Time on Your Blog with Stories]


  • Re-Purpose


If you have been doing the right analytics, you should have a record of the blog posts that were most popular. Go back a year and lift one of those. Read through it, see what you can add, change the title, and re-write it.

You will probably be surprised at the number of posts you have written in the past, the content of which is still relevant and important. That content is called “evergreen.”

It’s a good idea to find your evergreen content even when you don’t need it. This will give you a pool of posts to pull from when you run into tight deadlines again.

[Read: How to Revive Old Posts with Fantastic Results]


  • Read Competitors’ Blogs


What have they been writing about over the past few days? Read through a couple of their posts.

It’s not that you are trying to copy those posts. But, as you read through them, you may pick up quick ideas. Can you address the same topic but add more that is clever, humorous, or insightful?

Sometimes getting the topic is the toughest part of getting started on a post.


  • Advance Planning


While this piece of advice will not help you in the moment of urgency, you can prevent this from happening in the future, if you generate topics in advance.

Lots of bloggers develop a list of blog post topics and possible resources for research a month in advance. They are then less stressed when their time is short and a post must be written.


  • Consider a Short Humorous Post with a Great Visual


If you have a presence on social media (and you should, of course), you have certainly seen humorous posts with memes, jokes, and short funny anecdotes. In fact, being a consumer of social media content can make you a better writer.

Can you craft a meme? You can find open source memes and come up with a catchy phrase to add.

Can you find an amazing photo and a famous inspirational quote that you can post, followed by a paragraph or two of our own? What does the quote mean to you and what might it mean to your audience?

While these very short posts may seem more like a something you would post on Twitter, when you are pressed for time, they can still be valuable for you blog readers.


  • Put the Onus on Your Readers


You can create a survey or ask questions of your readers and ask them to respond. People love to voice their opinions or provide input.

You can even ask readers for their issues, the topics they would like to see addressed,

Make the entire post something your readers actually create by their comments, feedback, and discussions. You are simply providing a forum for these discussions.

Remember, however, if you do this, you will need to access that post tomorrow sometime and join in the discussions and respond to comments, questions, and feedback with your own words.

And it is certainly okay to tell your readers that your schedule has been so tight, instead of writing a full post, you are asking for their help. They see you as human, they can relate to being pressed for time, and they will probably gladly help you out.


  • Set up Reciprocal Arrangements in Advance


If you can establish a relationship with several other bloggers in related niches, you can set up an arrangement to publish each other’s posts. If you have permission in advance, you can sort through their blogs and pull one that will appeal to your target audience.

This is a perfect solution when you are out of time.

Beware, however, that you do not want to make a frequent habit of this, or you will lose your credibility with your readers. They want to know that you are an expert and that you can provide content that specifically meets their needs.


  • Keep Yourself on Track


If you are writing an original post, and you have an hour or so to get it done, be certain that you do the following:

  • Make a quick outline and stick to it. You cannot afford to get sidelined
  • Use a title generator tool to get the best, catchiest title you can – you don’t have time to agonize over titles
  • Get rid of every distraction – no TV sounding in the background; no people around; no eating until you are finished.
  • Push yourself by setting a coveted reward once you finish – you get that Snickers bar sitting on your desk.
  • Don’t be afraid to make it shorter than your usual posts. Lots of bloggers produce short pieces that are appreciated by busy people on the go. This may be a good time to produce a short list or brief “how to.”



  • Announce a Contest of Some Sort


Give your reader a task of some type – maybe come up with the most creative title for your next blog post. Lay down some rules for an entry that will benefit you – they have to pick their favorite post from the past 3 months and share it on their Facebook feed, for example. And they will get the credit when the post is published. This gets them actively involved in your blog and spreads your brand at the same time. And it only takes a few minutes to write – bingo!

Final Thoughts

The best defense for getting caught in a bind of last-minute writing is to plan for these incidents. Two of the suggestions here will help a lot – getting those reciprocal arrangements that allow you to lift a post from another blog and re-post it, and having a list of topics with resources in advance. Of course, the ideal would be, when you have some downtime, to write some posts in advance and have them ready to go – wouldn’t it be nice if we all could be so organized?

About the author:

Norman Arvidsson is a freelance writer for essay writing service Get Academic Help. He was born in Sweden and moved to the United States. Now his main passion is blogging. Norman knows all pros and cons of this area. You can ask him anything on Twitter.

Readers, please share so other busy bloggers know how to create quality content when they write blog posts even when they’re low on time.

Note: Janice will be responding to comments as her vacation schedule and internet connectivity allows.

  1. Shantanu Sinha

    Hello Janice,

    Great piece of information over here 🙂

    Yeah writing blog post can be very messy some times. We could lack the words and ideas for getting the post
    done before the deadline. The tips you mentioned up here are really a savage for the blogging community.

    Indeed adding up our little recent events into our post do help as it attracts the customers and they find it
    interesting apart from the topic that we were talking earlier. Adding up visual content also helps,
    memes are now days trending and people do find it attracting.

    Thanks for the share

    • Janice Wald

      Hi Shantanu,
      Thanks for commenting on the article. Thanks as well for the compliments on my post. Your ideas for memes and visuals is an excellent way to save time and increase engagement.

  2. Ryan Biddulph

    Hi Norman,

    I dig the story telling advice. I am always telling folks that writing stories is a fun, easy and quick way to publish helpful content. Like the words flow so easily when recounting events in your life and connecting to your blogging niche. When it’s like 11 PM and I’ve not yet published my guest posts for the day a simple story recount inspires me to write and publish a few guesties in the 600 word range, 20 minutes per post. No blocking of the creative flow when you tell stories through your blog.

    Thanks for sharing 🙂


    • Janice Wald

      Hi Ryan,
      Thanks for commenting as well as sharing (I peeked on Twitter.) I agree with what you wrote. When I’m stuck for an introduction, I start with a story, and the words do flow.

    • Sara

      Ryan, you are by far one of my fav. storytellers. It helps that you experience such diverse situations in your travels. But what really is unique about your style is you always tie everything back to blogging.

  3. William

    Thank you so so much Janice, this is exactly what I’ve been looking for my blogging future. I’m going to continue following your posts full of constructive information. Best wishes for you.

    • Janice Wald

      Hi William,
      Thank you for the kind words about the time-saving ideas for bloggers in a rush. I appreciated as well your compliments on my blog. I was excited to read you plan on following my blog. However, I did not get a notification you signed up. Please check to see if you activated the link in your email. If you need help signing up, please let me know.

  4. Donna Merrill

    Hi Janice,

    Love all the suggestions you have given…done many myself. I like telling stories, and this made me realize I need to get back to that.

    What I like the best is advanced planning. I like to create some sort of “safety net” in my back office by having a blog post or two all ready to publish. Life throws us curve balls sometimes and there may be times when it is 11 pm and no post written. I know I have had that gut-wrenching feeling in the past lol. That is what prompted me to have a post all written in advance for those just in case moments.

    Thanks for sharing these awesome tips,


    • Janice Wald

      Hi Donna,
      Thanks for commenting. What you call “a safety net,” I call “shelf posts.” I keep ready to publish posts “on the shelf” for when I am stuck for an article last minute. I agree– life savers.

  5. Pospi O Otuson

    Hello Janice

    I could totally relate to this post.

    There are times i get hooked on what to write and how to write it.

    At times, i think on writing stories but it seems not to be relating to my Niche.

    After reading this Post, i now think The best way to make things work is Simply to stay on track.

    Thanks to the Guest Author

    • Janice Wald

      Hi Pospi,
      I love reading comments on posts. I enjoy seeing which tip gets the greatest reaction. It’s definitely the tip you commented on– telling stories. They definitely work as a great introductory hook. I know of a blogger that does it effectively. I have used the technique more in recent months.
      Thanks for commenting.

  6. Emmanuel Ekanem

    Hello Norman,

    This issue is really the problem for most bloggers like me, finding the time to publish and also what to publish.

    I have bookmarked this post to read later, as i’m not free now to do it, when i eventually do, i’ll surely drop my comment.

    Thank you Janice.


    • Janice Wald

      Hi Emmanuel,
      I’m on vacation. I see your headline about how to build a Facebook group. I’ve never understood the value although I love contributing to the groups.
      As far as your comments: Thank you for writing. Norman, the guest author, did a fine job. Thank you for bookmarking.

  7. RME

    I loved this post! After a little over a year blogging & missing my deadlines more than I care to admit, I have begun to realize that maybe every post I write doesn’t have be a perfectly planned out long tutorial and that I may not be as “personal” as I should be on my blog.

    I had already come up with one way to remedy this when I came across your article. However, I have very specific categories for my posts, sewing, crochet, knitting…. what category do you suggest when posting stories, surveys, contests, etc?

    In other words, how do you categorize information that isn’t directly related to a specific category in your niche?

    • Janice Wald

      Hi RME,
      Thank you so much for writing. Great to hear from you. However, I’d not sure I understand your question regarding the categories. Couldn’t you label your categories whatever you want? Musings? Ramblings? Miscellaneous?
      I once labeled everything “advice.” I wrote about relationships then as well as blogging. Relationship tips fell into “advice,” so I kept the label.
      Your blog– whatever categories make you happy. I hope that helps. I’m glad you liked the article.

      • Rme

        Hi Janice,

        Yes, you can label your categories whatever you want. I just didn’t know what I should label content such as this, I guess I thought it would be strange to have a crafting blog with a “ramblings” or “musings” category… but, perhaps this is common on blogs? Regardless, your reply has given me some ideas.

        Thanks so much!

  8. Yasar Ali

    Thank you so much for this Amazing & Brilliant Guide!
    I got lots of useful ideas from here.

  9. Kimsea Sok

    Hi, Janice.
    How are you doing today? It’s been a while we never talk.

    The above are the ideas for gathering new ideas for blog post. I do love what you mentioned about the story telling.

    Of course, I love to share my own story to the audience whatever it is, whether it’s a mistake or successful spot. The story inspire more reading because it’s always unique from others.

    You know what? every time, I posted an story sharing, I could get around 10k pageviews from the post.

    Reading is the basic way for writing–an idea creates new idea. I always jot the idea while I’m reading an article.

    No much word, but thanks for sharing…

    • Janice Wald

      Hi Kimsea,
      Great to see you. I agree we don’t email as much as we use to.
      10,000 page views from using a story? Can you please send me a link to a post like that so I can see? Thanks so much. Thanks for writing.

  10. Susan Velez

    Hi Norman,

    Great tips, while I haven’t yet run into this issue, I now know what to do if I need some quick content. I love the story telling.

    I’ve actually been trying to do that more on my blog. I know that I enjoy reading blogs that tell stories and I am working on improving my story telling.

    I don’t have a year’s worth of content built up. But I love that idea and I actually see a lot of bloggers go back and update their old content.

    Thanks for these tips, I’ll definitely keep them in mind as my blog continues to grow.

    Have a great day 🙂


    • Janice Wald

      Hi Susan,
      Great to hear from you. Thanks for writing us. Of all Norman’s tips, storytelling has resonated with readers more than the others. Did you read Kimsea’s comment? He said he gets 10,000 hits to a post when he tells a story! I am now newly inspired to tell stories in my posts.
      You mentioned growing your blog. Ryan Biddulph mentioned you are great at networking. May I ask where you network? I’m looking for new places to network my blog. Thank you.

  11. Rajkumar

    Hello Janice,
    I experienced this situation many times. When we are unable to write a blog post Re purposing the post already written post by us is the best thing I ever do.

    • Janice Wald

      Hi Rajkumar,
      I’m sorry it took me a few days to respond. I just returned from a family vacation.
      I agree with what you wrote. I recently blogged about how to repurpose articles and have another post planned on repurposing in the future. Thanks for writing.

  12. vaishnav sawant

    I experienced this situation many times. When we are unable to write a blog post Re purposing the post already written post by us is the best thing I ever do.

    • Janice Wald

      Hi Vaishnav,
      Yes, repurposing is a great idea. Google loves updated posts. Make them longer with updated info. Nice to meet you. Thanks for writing.

  13. dawn

    Great tips! I’ve discovered the benefit of having draft posts for those times I can’t sit down and write a post from start to finish. Having something started that I can punch up and add to makes for less stressful work.

    • Janice Wald

      Hi Dawn,
      Thanks for writing. I do that too. I call them “shelf posts.”

  14. Manoj

    Hi Janice,

    Excellent writing. Every blogger goes through the similar situations and naturally, it may affect his career. I think unique contents and social media automation are the best solutions to overcome this crisis. But we should take efforts to update the contents with the latest piece of information.

    Take care,

    Have you a nice week ahead.

    • Janice Wald

      Hi Manoj,
      I’m glad you liked my guest author’s article. I recently blogged about how to update our blog posts. I agree with your other ideas as well. Thanks for commenting.

  15. Lisa P. Sicard

    Hi Norman and Janice, great advice! I find with the TV off I get a lot more done on generating content. I like the story idea too but I need to work on embelling mine more.
    I like your idea about asking things of your readers. That sounds like an interesting post idea.
    Sometimes it takes time to come up with the ideas and other times it takes time doing the research and coming up with the writing.
    I think having a plan and sticking to it really works though Norman. I’ve been doing it lately and I hope I can continue to.
    Thanks for all the tips here!

    • Janice Wald

      Hi Lisa,
      I’m back in town in between vacations. Thanks for writing. It was our pleasure to share the tips.

  16. JB

    I generally repurpose content. For example, I’ll take a short excerpt from one of my ebooks and make that into a blog post.

    • Janice Wald

      HI JB,
      Thanks for writing me. I found your comment intriguing. Most people (like me) that I’m aware of take their blog posts and repurpose them into an ebook. You take an excerpt from your ebook and turn it into a blog post. Thanks for the great idea!

  17. Arvind

    I agree an humorous post including few funny lines on topic helps in keep engaging your readers….the more the readers are interested to read your blog the more they will visit your blog..!!! great post Janice..!!!

    • Janice Wald

      Hi Arvind,
      Great to see you. Sadly, I’m not too funny. I agree that engagement leads to traffic and traffic leads to repeat visitors. Thanks for writing Arvind. I’m glad you enjoyed the post.

  18. Sara

    Hi, Norman. I like that last idea about getting your community involved in your blogging process through a contest. Clever.

    I have a content bank I turn to whenever I need something to write about.

    I also use Google Keep as I read blogs and save snippets of the key takeaway. I will add my notes or ideas right in Keep so that when I go back, I know what why I snipped it and what I wanted to highlight.

    One more thing I do is browse Slideshare or Daily Infographic for niche topics. I’ll copy the code (for graphic or slides) into a draft. Now when I need a quick post, I open the draft, write my thoughts, and publish a quick post.

  19. Bernie

    I’m already a big fan of that safety net of extra posts stashed in my drafts. But I’m definitely loving the incentives I could give myself for cracking on and finishing a post – catching up on the Handmaid’s Tale will certainly work for tonight.

  20. Ashley

    Thank you Norman for this post! I’ve started using these tips immediately when this post appeared. And it only went to the benefit of my blogging career. Some of them I already knew or read somewhere else. But the rest were unknown to me previously. I’ll keep using them in my career ’cause they are just brilliant! Wish you new successes in blogging!

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