How to Work Smarter & Not Harder: 6 Time Management Tips

By: | July 25, 2017 | Tags: , ,

Time Management tips for Bloggers

Are you a busy blogger, author, marketer, entrepreneur, SAHM*, or WAHM**?

Maybe you’re none of the above but you still consider yourself an all-around busy person.

Then, this post is for you.

Guest author Joe Baldwin brings us his effective time-management tips.

Are you ready to get more done in less time?

How to Work Smarter, And Not Harder

Joe Baldwin

Nowadays, people have gotten used to being hyper-productive. Instead of doing things one step at a time, they opt to multi-task.

I’m talking about people who scurry over one task to another: checking emails, running errands, writing reports, and so on. It’s not even about making progress anymore. It’s more about feeling busy. They subscribe to the idea that “being busy” means you’re working hard, and that it’s going to lead you to success.

Whether you’re working to be successful or if you’re just after the self-satisfaction that comes with having accomplished something, you’ll only be headed in the right direction if there’s some productivity going on.

Sure, having lots of things to do might make you feel on top of things, but at the end of the day what matters is how much you’ve accomplished within the 24 hours.

If you’re “staying busy” means doing multiple tasks and not having made any progress for an entire day, then that would be mindless productivity – having the constant need to do something for the sake of it, resulting in wasted time.

Working smarter instead of harder

You’re not a robot. You’re not programmed to do work. You’re a human being who has enough logic to plan how you’re going to get those tasks done. It’s not just about doing the tasks. It’s more about finishing them and making progress.

The secret to getting tasks done is to manage your time, but that doesn’t mean you should squeeze in as many tasks as you can in a day. Rather, it’s more about scrutinizing how many tasks you can do within the period. Perhaps you can do three tasks in a day. What’s important is you’re making progress.

It’s about clearing away tasks and making time for fun.

Most people think that there are just not enough hours in a day. Even though there are only a few hours in a day, it’s enough to get things done. Here are some tips to help you maximize your day:

  1.    Complete the most important tasks first

Don’t just do tasks that pop up in your head. You have to prioritize which tasks should be done first.

If you’re chasing a deadline, it’ll be a good idea to put that into consideration. Think of one to three lists of the most important tasks that should be finished.

Focus on completing these tasks within the day. Don’t do anything else. Just focus on the most important ones for the day.

Don’t skip a task. Finish one task at a time. Once you finish them all, then you can consider your day as a success. You can either move on to a different task or let them wait until the next day.

[Read: How to Use a To-Do List to Be a More Productive Blogger]

  1.    Say “no”

There’s nothing wrong with being helpful. They’d probably return the favor someday, but remember that you need to prioritize. It’s not just about prioritization. It’s also about commitment.

Once you decide to do something, you have to make sure that you get it done. Don’t take on other responsibilities when you’ve yet to fulfill your own goals.

  1.    Focus solely on the task at hand

You might feel that multi-tasking is the way to go if you have loads of things to do, but actually, it’ll only cause you to buffer progress.

You see, when you’re multi-tasking, you don’t just focus on two or three tasks, you also engage in other activities as well such as Facebook and Twitter.

That’s right! When you multi-task, you tend to procrastinate as well. With that, you’re prone to committing loads of mistakes and errors on the task at hand. So, even if you did manage to get many things done by the end of the day, you’d still have to redo them later on. It’s just going to add up to the bulk of your work.

[Read: 19 Strange Ideas That Will Amplify Your Productivity]

  1.    Make a habit of doing only a maximum of three tasks a day  

Sure, you might be so convinced that working smarter is the way to go. As a result, you applied this technique the very minute you finished reading this article, and hey! It worked! Congratulations! You did it!

Well, that’s very nice, but the most important thing of all is that you make it a habit. Reading this article would be completely useless if you’re just going to use this technique once.

  1.    Take in-between breaks

I know that I said that you should be committed to finishing the tasks, but that doesn’t mean that you have to beat your head just to get them done. You have to take a rest too.

The thing is when your head is tired, you’re bound to make mistakes, and when that happens, it’s like you haven’t even made any progress at all within the day. Instead of moving on to different tasks the following day, you’re just going to have to redo your previous tasks.

  1.    Don’t be a perfectionist

The real reason why there are so many people who can never get a single task done is because they want everything to be perfect. Well, there’s nothing wrong with wanting things to be in order, but don’t make it to the point that you can’t move from one task to another just because of some minor details.

Nobody is perfect. That doesn’t mean you should settle for a messed up output. Nor does it mean that you have to obsess over one task just because you think it’s not perfect yet. Just do your best.

In real life, whenever we are faced with a difficult situation, we’re always advised to move on. As cheesy as this may sound, this is also a rule that can be applied when it comes to being productive.

If we insist on sticking to one little problem, then we’ll end up with no progress at all. It would be better to just do your best, and see how it will turn out in the end.

Author Bio

Joe Baldwin is a native US resident & professional article writer for https://essaylook.com. He studied English literature and creative writing. He has experience with online web content including blogs, web page content, news, public relations, press releases, and long form sales and industrial presentations.

Readers, please share so busy people (in other words, everyone) can benefit from Joe’s time management tips.

Terms:

SAHM – Stay at Home Mom

WAHM – Work at Home Mom

Photo Credit:

www.pixabay.com

Readers, please share so others can discover Joe’s excellent blogger time management tips.

Note: Janice will be responding to comments as her vacation schedule and internet connectivity allow.

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  1. Larry | at 3:25 am

    Hi Wald,this is very informative article.To achieve and get better result, one must know how to manage time, as time doesn’t wait for anybody.Nice post.

  2. Susan Velez | at 6:40 am

    Hi Joe,

    These are great tips, especially for those of us who don’t have a ton of time to devote to our blogs. I totally agree with you about focusing on those important tasks first.

    Since I’ve started doing that, I have seen my productivity level improve.

    When I first started, I was trying to do so much, at the end of the day, I didn’t accomplish anything.

    Now it’s just become a routine. I know what needs to be done on a daily basis. So I wake up and just do it like clockwork.

    Of course, if I think things need to be tweaked, then I’ll tweak as I go.

    Thanks for sharing these tips, I know that they’ll help so many bloggers take more time away from their blogs while staying productive.

    Have a great day 🙂

    Susan

  3. Pedro Okoro | at 2:58 pm

    Hi Joe and Janice,

    Thank you for an awesome post. My favorite are #1 and #3…complete the most important tasks first and focus solely on the tasks at hand. And the most amazing part of all this is that a few days ago, I learned an important truth from Gary Keller’s book “The One Thing”, and it is this: Until I finish my ONE thing for the day, everything else is a distraction.
    Thank you for challenging my thoughts and inspiring me to work smarter!
    Off to share on Twitter.

    Best regards

    Pedro

    • Janice Wald | at 2:14 pm

      Hi Pedro,
      Nice to meet you. I’m on a cruise ship paying for internet use, so I greatly appreciate the share.
      I like your tip: until I finish my one goal for the day, do nothing. I’ve had several days where I didn’t finish my focus goal but had to go to sleep since I had school the next day. I work outside the home as a teacher. I’ll try to be more regimented about finishing my day’s focus goal. Thanks for the inspiration and for the comments.
      Janice
      Janice Wald recently posted…How to Work Smarter & Not Harder: 6 Time Management TipsMy Profile

    • Janice Wald | at 2:17 pm

      Hi Prosper,
      Nice to see you. Thanks for commenting on my article. I see your headline due to having CommentLuv on my site. I’ve written about the importance of evergreen content also.
      In response to your comments: bloggers who work outside the home like me are especially busy. We have two jobs. Time management is crucial for us to succeed in both endeavors.
      Janice
      Janice Wald recently posted…How to Work Smarter & Not Harder: 6 Time Management TipsMy Profile

  4. Christy B | at 8:56 pm

    I do the hardest tasks on the list first in the day and then can rest easier after that ~ And often they’re not as difficult as I’ve imagined them to be while thinking about them the night before 😉 Great information here!

    • Janice Wald | at 2:20 pm

      Hi Christy,
      Great to see you! It’s been a while! How have you been?
      I like your tip. Hopefully, there are not two tasks equally hard. Then, how do you pick? LOL!
      So, I should do the hardest first, no matter how time-consuming? I’ll try it!
      I’m cruising. My husband wants me to pack. I want to work on my blog. Hmmm… which to pick? =)
      Thanks again for the comments. Seriously, I’ll keep your tip to do the hardest first in mind.
      Janice
      Janice Wald recently posted…How to Work Smarter & Not Harder: 6 Time Management TipsMy Profile

  5. Manish Kumar | at 2:31 am

    Hi Janice & Joe,

    Yes, it’s better to work smart rather than work hard. Working smart means being more productive in less time and time management plays a crucial role in this.

    Prioritizing tasks is the key of time management. Multi-tasking isn’t the way to go. It’s better to finish one task at a time as we will be more efficient, focused.

    Your tips will be helpful in time management.

    I will tweet your post.

    Thanks a lot for sharing.

  6. Jayant Gosain | at 11:45 pm

    Hi Janice
    It’s my first time on your blog and found this amazing post. I really liked the way you describe small points in an effective manner. People seriously need to understand the difference between Hard work and Smart work
    A laborer does hard work all day and ends up with few bucks in hand while another person who is understanding the world and doing some smart work ends up with hundred of bucks in a day.

    I wanted to thank you for touching the point of Multi tasking. I was literally getting heavy even after working whole day. No matter how much time I dedicate to my work, at the end of the day, It feels like I did nothing. Maybe I am doing the multi tasking in a horribly wrong manner. Computer processors are made to handle multi tasking but we humans are not that good at multi tasking. Listening Music while scrolling Facebook feeds is not a Multi-tasking for me. LOL

    Anyways, Thank you so much for this wonderful post. Really Enjoyed
    Jayant Gosain recently posted…Exodus Not Working? Here is How to Fix itMy Profile

    • Janice Wald | at 4:07 am

      Hi!
      Thanks for writing me. Unfortunately, there are only 24 hours in a day and it doesn’t get any longer! When I have a blog, a job, and a husband time seems awfully short some days. Thanks again for writing.
      Janice

  7. Donna Merrill | at 5:22 am

    Hi Joe,

    Nice to see you here on Janice’s blog.

    I was nodding my head yes yes yes all through this article. We have to work smart and have a good time management system in place. If we don’t we will busy ourselves with tasks that may not be as important at the most important task at hand.

    I believe in “Eating the Frog” first. That most important task of the day we sometimes avoid lol. But once that is done, it is smooth sailing for the rest of the day.

    Taking breaks is important. I like to do some bulk work in the morning when I awake. Then take a break and just “be” for a while. It can be walking the dog, sitting by the ocean…whatever it does help.

    Then coming back to my to do’s I’m refreshed and focused.

    -Donna
    Donna Merrill recently posted…8 Expert Blogs Reveal How Passion Impacts Your Blogging BusinessMy Profile

    • Janice Wald | at 2:20 pm

      Hi Donna,
      Thanks for writing! Do you know Joe? It sounds like it. The blogging community is small.
      Some of the other comments agreed with your tip to do the hardest task first. Then, we can relax the rest of the day. I liked your expression: “Eat the frog first.” I’ll remember that with a smile as I do the most unpleasant task first. I did that yesterday and all my packing to come home got done. I’m home this Sunday and back to blogging on Monday.
      Janice
      Janice Wald recently posted…How to Work Smarter & Not Harder: 6 Time Management TipsMy Profile

  8. Sagar Chauhan | at 9:33 pm

    Hi Wald, this is very informative article.To achieve and get better result, one must know how to manage time, as time doesn’t wait for any body.

    Nice post.
    @Regards
    Sagar_Chauhan

  9. Shantanu Sinha | at 1:57 am

    Great shout here 🙂

    Time management is one of the biggest fears in this era. We are getting ourself indulge in so many activities, that we think
    we can act like a super human. Totally agreed with you that 3 task for a day is enough.

    Points #1, #2 and #4 are my favorite one’s. We all need to be productive, this will be achieved by working smartly.
    We humans has our own capacity and limitations and its good to push our self for more but no that much, that it hampers us
    only.

    We all have been made to learn about time management, since our school days and as we grow olds this theory comes into
    practice.

    Thanks for the share.

    Have great Weekend ahead.

    Shantanu.

    • Janice Wald | at 3:31 am

      Hi Shantanu,
      “Time management is one of the biggest fears of this era”– strong words. They made an impact on me. They should on other people as well. Your comments mean we are not alone in our struggles to stretch time to fit our schedules.
      Thanks for writing and sending that assurance.
      Janice

  10. Denise I Digital Nomad Soul | at 7:49 am

    Unfortunately, I’m one of those people who can easily fill 40 hours a day with work. I’m not even sure what exactly I’m doing all day, but I always manage to keep myself busy -.- It’s great to see reminders about effective time management. I personally find the “taking in-between breaks” very helpful. I hated it, in the beginning, to force myself to do breaks. But they help a lot. So thanks for all of your tips! I try my best to apply them 😉
    Denise I Digital Nomad Soul recently posted…Online Banking Solution: Top Bank Accounts For Digital NomadsMy Profile

  11. Tristan Chua | at 9:21 pm

    Definitely agreeing with you on this one 101% Janice! People nowadays think that multi-tasking is a key to being busy but what they don’t know is the downsides of multi-tasking. Taking a break also in-between work is also important because when you are stressed from work and forced yourself to think, your mind won’t function properly. Thanks for sharing this article!

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