Someone recently observed, “We are all time poor.”
Can you relate? I can.
That’s why I use the time management tools in this article.
I’ve used them, love them, and am recommending them to you.
In addition, this article will post testimonials so you can see how much other people believe these apps and websites are genuinely the best time management tools available today.
These free productivity tools are grouped by their functions:
Tools and websites which will help you save time with your
- Social Media Scheduling
- Blog Promotion
- Blog Post Research
- Blog Post Composition
- Overall Productivity
Consider these comments by blogger Gilly Madison:
I am in awe of people who can implement all these strategies while holding down jobs outside!!!!
I absolutely lost track of networking ages ago and I have no idea how you can have a reading/commenting/writing schedule that works.
I don’t have an outside job but I have very ancient parents that have both had challenging illnesses in the last two years.
I am frequently absent from my own blog for weeks at a time while looking after them and each time I return from another crisis, I find any networking I was doing has collapsed.
I am not the only person with impossible demands on time I am sure – so how do people cope with keeping up effective networking when life gives you several extra balls to juggle?
My answer to Gilly, Kathleen, who observed, “We are all time-poor,” and others feeling the time crunch, is in this post.
31 Free Time Management Tools
Email Organization Tools
Use these tools to save time organizing your email inbox. Since these are Google tools, you’d use these with your Gmail account.
- Gmass Gmass is a Google tool. GMass is a powerful mass emailing service that integrates seamlessly with Gmail, Google apps, and Google Drive. It has the ability to send emails as either a brand new email or as a reply to a previous thread, offering up to 8 automatic follow-ups that you can set and forget. It breaks daily sending limits, avoids spam filters, and allows for unlimited personalization in mass email campaigns. Recently, they added a feature where you can get your emails proofread by an English expert to correct common spelling and punctuation mistakes, and give suggestions on how to improve your email’s grammatical and contextual strength. It truly is an amazing piece of technology that can save you hours of work time and it’s hassle free! You can use GMass free to send 50 emails per day. Sign up here to improve your email productivity.
- Inbox This is is also a Google tool which works with your Gmail account. Inbox is an app that speeds up your email productivity. It sorts your emails into categories for you such as promos and social. Quickly delete emails with a swipe of a finger. Testimonial: Lifehack recommends Google Inbox as a productivity tool.
- Unroll.me. This tool helps you organize your email inbox. It emails you when unfamiliar emails come into your inbox and asks you what to do with the email. Your choices are keep “rolled up” so they all come in at once, delete, or keep in your inbox.
Use these tools to save time making headlines.
- Hook Line Dynamic This tool is helpful for writing headlines and also helpful for writing email subject lines.
- Portent The powers that be over at Portent tend to offer silly, but entertaining, headline ideas.
- Advanced Marketing Institute The Advanced Marketing Institute will analyze the merit of your headline for you. The Advanced Marketing Institute actually takes the guess-work out of headline writing, so the effectiveness of your headline is no longer subjective.
Social Media Scheduling Tools
These tools will save you time with social media promotion. They all offer free pricing plans.
- Buffer Automate your social media promotion with Buffer. Testimonial: I will provide a testimonial for Buffer. I wrote 17 Reasons Buffer Will Blow Your Mind.
- Hootsuite Automate your social media promotion with Hootsuite. Testimonial: Scotts Marketplace recommends Hootsuite.
- IFTTT Is an amazing cause and effect app. You create a combination of causes and effects to occur. For example, if you wanted your newest WordPress or Blogger article to post to your various social media accounts, it would promote your posts at the social media sites of your choice for you. After a quick setup, you don’t have to think about social media scheduling again. IFTTT takes care of it for you. Testimonial: Cracker Jack Scribe calls IFTTT “one of the most fantastic tools around.”
- Missinglettr Missinglettr is a free automated social media scheduling service which will promote your content on social media for a year using a drip campaign. More details about Missinglettr and a sign-up link can be found here.
Use these sites to save time with blog promotion. You can get new audiences exposed to your old content by posting your content at these sites. Since these have apps, you can access them on your mobile device as well as on your computer.
- DrumUp retweets for you. Blogging is about relationships, so it’s important you retweet other people’s links. Finding tweets your Twitter followers would find interesting takes time. DrumUp saves you that time.
- Quora is about empowering people with your information. However, in your answers to Quora’s visitors, you can include relevant links to your articles with additional information. Since it’s a Question and Answer site, you can also use Quora to conduct research for your blog posts.
- Medium has an app as well. You can get new eyes on old content by curating your posts at this site.
Blog Post Research
Many bloggers report research for their posts takes hours. Speed things up with these tools.
- Atlas Recall is a companion app for the iOS, Android, Mac or Windows. This tool helps you have a photographic memory of your desktop. Return to websites you remember enjoying but can’t find again.
- Amazon’s Alexa will answer your questions, make jokes, and offer you compliments.
- Siri for the iOS: This tool has the same function as Amazon’s Alexa.
- Google Now Open Google on your phone. Say “OK Google,” and you can use Google to conduct your blog post research using Voice Search.
Blog Post Composition
- Grammarly Let Your Chrome Browser tell you if you have an error and save time editing. Testimonial: Kingged’s Hafiz Akinde recommends Grammarly.
Save time responding to commenters and repeatedly answering the same questions. Let your chatbot represent you 24/7!
- Chatbot Don’t take up space on your blog with a Frequently Asked Questions (FAQ) page. Let your chatbot answer your questions for you. Thanks to the genius of Bottr.me, you can have a chatbot greet your website visitors and answer frequently asked questions. Imagine the time you’ll save! Enter the age of machine learning. Your chatbot learns quickly how to greet guests and respond as you would. Go ahead and try it! Ask my chatbot a question!
These time management tools will help you collaborate with your blogging associates.
- Timezone Have you ever wondered what the time is where your associates are around the world? I have. One of my V.A.s lives in Egypt. I don’t know what time it is there when I need him. Others I come into contact with through blogging live in England. I’m in California. I often can’t understand why they don’t respond to my emails until they tell me they were sleeping. Timezone is a website which will tell you the time around the world.
- Trello Blogger Gail Gordon uses Trello. She empowers other bloggers by showing them information on Trello boards. Trello can be used by groups. Blogging mastermind groups use Trello to show resources and other visual aids on Trello boards.
- Google Docs Do you ever collaborate on blog posts or sales copy? Google Docs is ideal for working with guest authors as well. By sharing the document to someone’s email, you can collaborate on the same doc in real time.
- Skype Save time emailing people you collaborate with. Talk in real time to your virtual assistants, guest authors, and people who want to utilize your services for sponsored posts.
You’ll be more productive if you are more organized. You can be with these tools.
- Dropbox Both an app and a website, Dropbox helps you store all kinds of documents and data. Open your data wherever you are. No hard drive is needed. Never lose your documents or photos again. You will always have them handy.
- Evernote Store your ideas for future posts here. Evernote works great as a storage place. Although Evernote recently raised its pricing plan, this valuable tool is still free to use on two devices. You can use it on your phone, tablet, or computer. Before the company put limitations on the number of devices, I was using Evernote constantly to store my ideas for my blog and personal tasks. Testimonial: Cascade Avenue calls Evernote “the best tool out there for brainstorming sessions.”
- Google Keep Despite all my choices, I keep returning to Google Keep which uses a post-it note theme. I pin urgent tasks to the top of the screen and color code based on the category of my task. This is a note taking app made by Google which has a really easy to use interface and comes with handy tags to organize your notes. Also, since it is owned by Google, you’ll never really need to backup your notes as they keep your data very secure and safe! Testimonial: Nicole, the admin of The Professional Mom Project, recommends Google Keep. The app works with both Android and iOS.
- Todoist This app is similar to Google Keep. It lets you prioritize your tasks and you can color code them. Since I am using my Google login, it could send me a reminder if my task was time-sensitive if I wanted. Oops! I missed completing a task. Guess what happened? Todoist emailed me a reminder. You give them your email when you set up your account. To add to the excitement of Todoist, the app incorporates karma points. When the app emailed me to let me know I had an overdue to-do, it let me know my karma score. Testimonials: The Verge calls Todoist the best to do list app out there! The It Starts with Coffee blog also recommends Todoist for its simplicity.
- WorkFlowy Make to-do lists on the computer and see them appear in your phone in your WorkFlowy app. Are you making to-dos on your phone? No problem; they will appear on your computer at workflowy.com where you can continue to reference them and modify them. In addition, the folks over at WorkFlowy email you tips about how to use their app productively.
- Wunderlist With this handy app, you are able to create lists for you and members of your household. You can email their task list to them. You can organize your lists into folders. Reorder your lists by the date your tasks must be completed or even in alphabetical order. Use the star to prioritize your more important tasks. Check your list from anywhere since your app syncs with the computer. The app is compatible with iOS, MAC, and PC.
- Timr This app tracks your time. It starts immediately while you’re working. At the end of the day, your total work is tracked so you can see how productive you’ve been. The app works with iOS.
- Toggl This app has a timer. The Toggl Work Time Tracker tracks how much time you spend on each of your activities. Do you find you get engrossed in blogging tasks and don’t know where your time went? Toggl can tell you. Testimonial: Zapier recommends Toggl as one of the best time trackers and calls it “powerful.”
More information about these tools can be found in my post 123 Best Free Blogging Tools to Save You Time Blogging.
Other Related Posts:
- 6 Ways You Can Save Time Blogging, Technology You Should Know
- These 4 Apps Are Absolutely Going to Help You See More Readers
- 19 Strange Ideas That Will Amplify Your Productivity
Disclaimer: This was a sponsored post, but the opinions contained herein are my own.